Dropping vs Withdrawing (2022)

Let us help you consider your options

Submitting an online withdrawal request will only withdraw you to zero hours from the specified semester. This will not interfere with additional semesters you may be registered in. If planning to withdraw from the university, you will need to submit a withdrawal request for each available semester by the deadlines posted on the academic calendar.

You may be considering dropping courses or withdrawing from the university due to academic challenges, illness, family issues, or other personal circumstances. Texas State has resources that can help you stay enrolled or, if need be, learn about what happens when you drop courses or withdraw. We hope our campus resources will help you remain enrolled.

Talk to someone before you drop or withdraw from a semester!

If you have...

Contact these people for help...

Difficulty paying for school

Student Business Servicesand Financial Aid can talk to you about options that may be available.

Difficulty managing money

(Video) Dropping vs Withdrawing: What is the difference?

You can participate in Financial Coaching free of charge. The coaches are AFCPE (Association for Financial Coaching and Planning Education) trained counselors who can provide you with the resources and knowledge to help you reach your money management goals.

Trouble with grades or keeping up with coursework

Your academic advisor can advise you about options:

The Student Learning Assistance Center (SLAC) can help with tutoring and other services.

Stress or personal issues

  • The Counseling Center provides free, confidential counseling services
  • If you live in on-campus housing, you can also talk to your Resident Director.

An emergency (prolonged illness, death in the family, natural disaster or major life event)

The Dean of Students Office provides consultation services to students in emergency situations.

Dropping Courses or Withdrawing from a Semester is a Serious Decision

Do you know the differences between dropping and withdrawing?

Withdrawing is going to zero hours for a current or future semester. You may withdraw from the current semester without withdrawing for a future semester. For example, you can withdraw from all classes in summer and stay enrolled for the fall semester.

(Video) Understanding Drop Vs. Withdraw

Dropping means that you will remain enrolled in at least one hour in the current semester. In 2007 the Texas Legislature enacted Senate Bill 1231 which provides that, except for several specific instances of good cause, undergraduate students entering as first time freshmen at a Texas public institution of higher education in the fall of 2007 or later will be limited to a total of six dropped courses during their undergraduate career.

Notification to the instructor does not constitute a drop or withdrawal. If you are considering dropping courses or withdrawing, read through the questions below.

Have you talked with an advisor?

Dropping courses or withdrawing can delay your graduation and your academic progress. It could also hurt your student record. There may be alternatives to dropping or withdrawing, such as taking advantage of academic support services like tutoring. An academic advisor can help you consider your options. If you are considering dropping or withdrawing contact your advisor (Undergraduate Advising, Graduate Advising).

Have you considered the financial impact of withdrawing?

Did you know that you may owe money if you drop or withdraw?

Dropping courses or withdrawing from the University does not relieve a student of their financial obligation to the University for any unpaid charges (including financial aid adjustments) incurred for the related semester or term.

You may not receive a refund and you may owe money.

You should first check the withdrawal refund schedule. If you are past the point of any type of refund, you will owe the full unpaid balance of your tuition & fees. The refund amount is not based on payments made but charges on the account. For example, during the 70% refund period, 70% of the refundable charges would be credited back to the account. This does not necessarily mean that you would get 70% of the amount paid unless you were paid in full.

  • An immediate refund will notbe made at the time a student withdraws. All refunds will be applied to remaining unpaid obligations, including registration balances for future terms, before funds are returned to the student.
  • Housing and meals plans may be prorated and credits applied accordingly, but it will depend upon your taking official steps to complete all necessary paperwork; you must contact the Department of Housing and Residential Life to complete all forms. Additionally, once withdrawn, you generally have only 48 hours until you must be moved out.
  • If you received financial aid, VA benefits, scholarships (including Athletic), or other tuition adjustments withdrawing may be result in the loss of part or all of these payments resulting in additional charges owed to the University.

Final adjustments may take several weeks before being applied toward your student account. It is critical that you speak with the corresponding office if you have received any type of payment assistance. Refunds of parking fees must be requested at the Parking Services office. For more information on refunds, read the Refund Information webpage from Student Business Services.

You may owe back financial aid.

If you withdraw on or before the 60% point in the semester or period of enrollment, you will have to pay back some of your financial aid. If you withdraw before the census date (i.e., 12th class day in a long semester), you will have to repay any state grants and possibly some scholarships as well. It’s very important for you to visit with Financial Aid and Scholarships before deciding to withdraw so you understand your repayment obligations.

If you fail to complete all your courses (i.e., receive all U’s, all I’s or a combination of U’s, I’s, or W’s) during a semester, you are considered to have unofficially withdrawn. As a result, you will owe back a portion of your financial aid for that semester. You can find more information at the Financial Aid and Scholarships website.

You may not be eligible for future financial aid.

To remain eligible for financial aid in future semesters, you must be meeting the Satisfactory Academic Progress (SAP) requirements. One of those requirements is to maintain at least a 67% completion rate. This means that you must complete 67% of all courses you attempted on your transcript. Since withdrawn courses are not completed, withdrawing will negatively impact your completion rate and could put your eligibility for financial aid in future semesters at risk.

You will need to repay student loans.

Once you withdraw, your six month grace period will begin for any federal student loans you have borrowed. If you do not re-enroll at least half-time within six months of withdrawing, you will need to begin repaying your student loans. You can find more information about loan repayment at https://studentaid.gov/manage-loans/repayment. You can find out your current loan balance and your servicer information on the NSLDS website.

(Video) Dropping and Withdrawing

Sample Calculations

Example 1 – Student withdraws during the 80% Refund Period. No assistance received.

Dropping vs Withdrawing (1)

Example 2 – Student withdraws during the 80% Refund Period. Assistance was received with total loss of assistance.

Dropping vs Withdrawing (2)

Do you need someone to talk to about stress or personal issues?

College is an exciting time, but it can also be demanding. Students may experience a variety of personal and adjustment issues that require assistance beyond what friends and family can provide. The Dean of Students Office provides consultation services to help students in emergency situations, understand University policy related to leaving courses, and general support.

Counseling Center services are free, confidential, and provided by trained professionals to currently enrolled Texas State students while classes are in session. Some common concerns addressed in counseling include stress/anxiety, low self-esteem, relationship challenges, depression, academic performance, and substance use.

If you live in on-campus housing, your Residence Director may provide additional information on various resources across the campus available to assist you in making a good decision concerning your withdrawal.

Are you a graduate student?

First and foremost, it is recommended that you discuss your situation with your graduate advisor if you are considering withdrawing. Please consider that there may be continuous enrollment requirements specific to your program of study that can jeopardize your status. Regardless of your program’s enrollment requirement, if you do not enroll for four consecutive terms, you must submit a new application for admission should you wish to return. More details regarding this process can be found here.

If you feel that outside circumstances will negatively impact your studies, an approved Leave of Absence will preserve your status in your degree program and streamline the process for continuing your studies once you return. (Note: Even if your Leave of Absence form is approved, you will still have to submit a new application if you do not attend within four consecutive terms.) A Leave of Absence cannot be approved retroactively or for a semester that has already begun, so make sure to discuss this process with your advisor if you are considering this option. For more information regarding the Leave of Absence policy and process, please view the Graduate Catalog. Finally, dropping or withdrawing can impact your ability to retain your awarded scholarships and assistantships. Pleasereview the Scholarship and Fellowship policiesand the information regarding Graduate Assistantship.

Again, please contact your graduate advisor as well as The Graduate College if you need further clarification. The Graduate College is located in Suite 280 of the J.C. Kellam Administration Building. We can be reached by email at gradcollege@txstate.edu or by phone at 512-245-2581.

(Video) Dropping or Withdrawing From a Class, What's the Difference?

Are you an international student, student athlete, or receiving veteran's benefits?

International Students

For international students in F-1 or J-1 status, withdrawing from the university can affect your legal status in the United States. Please contact International Student and Scholar Services (ISSS) at 512-245-7966or international@txstate.edu for advisement before proceeding further.

Student Athletes

Withdrawing from the university may have an impact on your athletics aid and your eligibility. Please contact the Athletics Compliance Office at 512-245-2114or athleticscompliance@txstate.edu before taking any steps to withdraw from the university.

Receiving Veteran's Benefits

The number of credits you take will impact your benefit eligibility, cost of attendance, and student status. Contact the Office of Veterans Affairs before and after you change your schedule so that you understand how it might affect your benefit status.

  • Hazelwood users may have the hours attempted counted towards their overall limit, even if you withdraw.
  • GI Bill® users are charged use by day of school, as the VBA does not adhere to any school refund schedule.
  • You must provide documentation to the Office of Veterans Affairs prior to withdrawing if you wish to have mitigating circumstances applied.

Do you live in campus housing?

If you have a contract to reside in on-campus housing, you will need to complete a housing cancellation form as soon as you have withdrawn from classes. You may owe money or you may have a refund, depending on several factors. It is also important to note that you have only 48 hours after your withdrawal to move out of your assigned campus housing space. In some limited cases, students may petition the Director of Housing for approval to remain in their assigned space. For specific information related to your housing status and withdrawal, please visit the Department of Housing and Residential Life.

(Video) Drop vs Withdrawal | Kishwaukee College


What is the difference between dropping a course and withdrawing? ›

Unlike in the case of add/drop, a course you have withdrawn from remains listed on your transcript, but with the notation "W" denoting the withdrawal. It does not contribute to your GPA, nor does it contribute credit toward graduation.

Is a drop better than a withdrawal? ›

When a class is dropped, the grades do not appear on the transcript of the student. The whole class is removed. In a withdrawal, the grades appear as “WF” or “WP” on the transcript of the student.

Is dropping a class a withdrawal? ›

If you choose to drop a class after the drop deadline, it is considered “withdrawing” from a class. When you withdraw from a class, instead of having a grade on your transcript, it will be marked with a “W,” and according to the school policy, you may not get your money back that you had paid to enroll.

Is it better to drop or fail a class in college? ›

Dropping a class is much better for your GPA than failing a class or getting a C or D in it is because a dropped class does not affect your grade point average. Dropping a class may also raise your GPA because it can allow you to spend more time on other classes and raise your grades in them.

Is taking a drop a good option? ›

Is it Worth Taking a Drop for JEE? Yes, it is worth taking a drop for JEE to get admission into the top engineering institutes like IITs and NITs. Preparing for JEE without having to worry about school tests, board exams, board results, etc., is very helpful.

Will a dropped class show up on my transcript? ›

If you drop a class early enough in the term, it won't show up on your transcript. If you drop after the add/drop date, though, your transcript will show a "W" for withdrawal. Dropping late can also cost you, as colleges may not refund your tuition if you change your schedule after the deadline.

Do drops count as withdrawals? ›

A course drop is when you remove one or more classes – but not all of them – from your semester schedule. A withdrawal is when you remove your entire semester's schedule, withdrawing from University enrollment for that term.

Is it shameful to withdraw from a class? ›

Because a W has no effect on your GPA, you shouldn't worry too much about withdrawing from one class. If you take too many Ws on your transcript, you might face academic probation or raise the eyebrows of graduate schools. Still, what matters most is your GPA.

Is a withdrawal bad on your transcript? ›

What's a W? A withdrawal from a class (W) is GPA-neutral: instead of a grade, you receive a W notation on your transcript which does not affect your GPA; you also don't earn credits for the course.

Does it hurt you to drop a class? ›

Some colleges allow you to drop a class without consequence in the first week or two of the semester. But after that period, your schedule is pretty much fixed. If you drop a class after that period, you could lose credits and hurt your GPA.

How many W are acceptable on a transcript? ›

As a general rule of thumb, having one “W” should not be too big of a deal. However, if you continue to get them, medical schools will see this as a red flag in your potential to do well at medical school. Myth 2: You should always take a bad grade over a “W.”

How do you tell a professor you are withdrawing? ›

Talking to your professor in person (either after class or at office hours) is usually best, but you can also send an email if you need to. Ask your professor if you have a chance of passing/getting a C or above in their class, and if so, what you would have to accomplish in order to make that happen.

How do you explain W's on a transcript? ›

What Does a W on Transcript Mean? In most institutions of higher education, students can choose to drop a class before the add/drop deadline. If they instead stay enrolled and the deadline passes, they can still leave the class. However, this results in the W grade, or withdrawal.

Does taking a drop affect your career? ›

there are two sides for it. firstly , yes because in my college few companies came which do not want any kind of drop in education. it's the policy of those companies . not all companies but few companies don't prefer students who take drop and few companies require a valid reason for that drop.

What are the rules for taking a drop? ›

Topic Overview: When taking relief, whether with penalty or without, you must drop a ball. The ball must be dropped straight down from knee height, must be dropped by you (or your partner), must first strike the ground within your relief area, and must remain within that relief area.

Is 75 percent criteria removed for 2023? ›

In JEE Main 2022, 75% criteria has been waived off. But there is no such announcement for JEE 2023.

Do colleges care about dropped classes? ›

In some cases, usually if you drop your class relatively late into the grading period, a dropped class will appear on your transcript as a 'W' for withdrawn. College admissions committees will indeed see this and know that you chose to drop the class.

How many withdrawals can I have in college? ›

Students are limited to 18 units of recorded course withdrawals (where the student received a “W”). Ws do not affect your GPA.

Do dropped classes affect GPA? ›

Course withdrawals will result in a "W" grade on your record. This is common, and indicates that you withdrew from a course. It does not indicate that you were failing when you withdrew. A "W" grade will not affect your term or cumulative GPA.

What happens if you withdraw a class and go below 12 credits? ›

What happens if you: Drop below full time status (less than 12 credits per term): Pell Grant: If you drop below full time status before the end of the add/drop period, the amount will be pro-rated. You will receive 3/4 of the award amount for 9-11 credits, or 1/2 of the award for 6-8 credits.

What is the difference between late drop and withdraw? ›

A Late Drop and a Late Withdrawal are the same as a Drop or Withdrawal except that they are petitioned after their respective deadlines (Please check the Academic Calendar for dates).

What happens if you get financial aid and drop class? ›

Depending on the time during the semester that you drop a course(s), your aid may be adjusted. You must maintain satisfactory academic progress from one semester to the next or you may become ineligible for aid, including loans.

Does a drop affect your GPA? ›

After the “drop/add” period, a student may still have the option to withdraw. Withdrawal usually means the course remains on the transcript with a “W” as a grade. It does not affect the student's GPA (grade point average).

Does taking a drop affect placement? ›

Taking a drop may affect the career of students as to when companies come for placements or look to hire employees; they do not prefer candidates who have a drop in education. However, not all companies but few companies don't favour students who take the drop, and few companies need a legitimate reason for that drop.

How many W is too many transcripts? ›

As a general rule of thumb, having one “W” should not be too big of a deal. However, if you continue to get them, medical schools will see this as a red flag in your potential to do well at medical school. Myth 2: You should always take a bad grade over a “W.”

How much does one D affect GPA? ›

New Cumulative GPA
Letter GradeGrade Points Per Credit
8 more rows

What companies dont allow droppers? ›

Do companies like Google, Microsoft and Facebook reject two year droppers even when they are talented? Top companies really dont care much about the drop years. It all boils down to how well you perform in their screening tests and interviews.

What type of jobs can you get if you drop out? ›

Jobs for a college dropout
  • Photographer. National average salary: $34,216 per year. ...
  • Sommelier. National average salary: $36,348 per year. ...
  • Solar installer. National average salary: $41,891 per year. ...
  • Equipment operator. National average salary: $42,515 per year. ...
  • Automotive mechanic. ...
  • Millwright. ...
  • Plumber. ...
  • Office manager.

What are the cons of dropping a year? ›

Candidates who might drop a year will have to study the concepts again and have to invest more time and money for the preparation of the exam. Since the competition is increasing every year, students cannot risk by taking a drop as chances of clearing the exam next year would be risky and can lead to demotivation.

Why you should not take a drop? ›

Taking a drop means studying for an extra year, the same concepts and preparation all over again. This can be extremely stressful for many, especially after the last time didn't give you desirable results. Also, students who aspire to pursue further education such as an MBA or maybe even a Ph.

Do droppers face difficulty in placement? ›

Usually the droppers don't face any difficulties during placements/Job interviews. If you are taking one-year drop then it is usually not much of a problem.

Can 2 year drop affect placement? ›


It will not affect that much as generally, it depends upon interviewers, how you score in the interview and your marks. It will not affect that much as generally, it depends upon interviewers, how you score in the interview and your marks.


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